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Archive for Customer Service

How Virtual Teams Provide the Best Customer Support

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Wednesday, February 20th, 2013

Wondering how virtual teams provide the best customer support and service?

Not since the Industrial Revolution have businesses seen the types of advancement in work styles that have brought on the birth of virtual teams and with them, customer support has flourished.

With constantly evolving innovations in technology and an economy in recession, more businesses than ever hire outsourced virtual support for their customers. If you are outsouricing customer service or support, here are the core questions to ask yourself: How can you give customers the best service and maintain a high level of integrity? What are customers looking for?  What can your business and virtual team provide that no one else can offer?

The most important request that is heard repeatedly from customers of our clients is to have support staff in place and available. Customers should not have to wait.  They want someone to converse with them in a way that they understand, while also taking the time to ask pertinent questions and listen to the answers without interruptions. If there is something they don’t understand, it should be explained fully, especially if it involves payment for services. This means in depth knowledge of the product or service that you are offering.

The second concern with many clients is confidentiality and security. They need to know that any information they pass on will remain within the company and only be available to those who absolutely need it. Access to private information needs to be limited. It is important to go over system processes and ensure that the customer’s account information will not be compromised at any time.

Finally, a measure of excellent virtual customer support is a team that follows up, preferably by phone. Many customers at some point will call back with questions or problems about your service or product. The best way to retain customers is to always follow up, whether they have made a purchase or not.  This helps your customers to feel recognized and important, even if they didn’t immediately make a purchase yet.

Retention of customers who make ongoing purchases will provide the backbone of any business. Having a process in place to ensure they receive excellent customer service is the best way to do this. These customers, the most important, loyal customers, will help to increase the customer base by word of mouth.

Virtual teams providing customer support need to be twice as organized as on-site customer service representatives. They usually use their own CRMs and other in-the-cloud management software. All members of the team should be focused on making sure they are up to date with the latest technology as they are competing with other virtual teams that are available. The virtual work style is here to stay and forces accountability. Diverse abilities and enthusiasm for excellence will pave the way for increasing opportunities in virtual support.

“It is a funny thing about life: If you refuse to accept anything but the best you very often get it.” -W. Somerset Maugham

Chris Draper

© DemGen 2013

 

 

 

Categories : Customer Service, Entrepreneurial Lifestyle, Lead Management, Quotes, Small Business, Time Management
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Celebrating the Customer with Excellent Customer Service

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Friday, November 16th, 2012

In honor of Entrepreneurship Day in the US and the conclusion of Global Entrepreneurship Week, we’re going to focus on the most essential piece of your business – your customer.

Without customers, you don’t have a company. Keeping them happy and engaged is the most important thing you can do!

If you’re reading this blog, chances are you’re already providing a valuable product or service that your customer needs, but it doesn’t end there…

Your company can provide something that every customer wants and needs, but all can be lost in a minute if your customer isn’t feeling valued.

As an entrepreneur, the true essence of your business is customer service.

This may seem like stating the obvious, but take a moment to ponder how often you’ve had to deal with poor customer service and how it made you feel.

We’ve all been there. It’s obvious that many companies do not make customer service a top priority, not because they don’t care, but because they are focusing on other priorities.

Unfortunately, the customer is unaware and doesn’t know about everything else that’s going on with your business.

If your customers aren’t getting questions answered or issues rectified in <24 hours, you need help. Don’t wait until it’s too late!

We understand the entrepreneurial mind here at DemGen and know that when such issues arise, it’s not that you don’t care about your customers – you just have too much to do!

Whether you outsource other tasks and deal with your customers directly or outsource your customer service, delegating effectively is essential to stay on top of everything.

There are only 24 hours in a day and only so much energy you can dedicate to any endeavor. There will come a time, if it hasn’t already, where you will have to allocate your time and start delegating wisely…

The key to success is remaining focused on your clients at all times.

So, this Entrepreneur’s Day, let’s celebrate our customers together!

© 2012 DemGen All Rights Reserved.

 

 

 

Categories : Customer Service, Entrepreneurial News/Stories
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A View of Customer Service Through the Ages: Part III

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Wednesday, September 26th, 2012

 

As you grow older, you will discover that you have two hands, one for helping yourself, the other for helping others. ~ Audrey Hepburn

 

 

What I’ve realized, even while writing these posts, is that customer service is relative to the person or the group you’re providing service for. Finding out what your customers need and what makes them happy and then providing that in the most gracious manner possible is what great customer service is all about.

Let’s take a look at a study done in Canada. The results? Canadians are fed up with poor customer service! With all of the avenues available now for companies to receive feedback from and interact with their customers, consumers are more unhappy than they have ever been with the way they are treated, not only by the employees, but the actual management and owners of both small businesses and large corporations.

How can this be turned around?

Take the time to stop and listen, really listen. Be accessible. Never be too busy to listen to what your customers are telling you.

Know your customer demographics. Who buys from you? Where do they live? What do they do? How old are they?

Most important – like what you do. Especially in a position where you are dealing with people one to one, you need to love your job. If you don’t love it, leave it and let someone else do the job who is more suited to it. Your customers deserve it and they expect the best.

As I get older, I expect better service. While in earlier years, it may not have mattered as much to me what service was like, now I notice it everywhere I go. But then, when I look back, poor customer service was very rare. What is it that is creating a larger gap between what we pay for and what we receive?

As I mentioned at the onset of this post – customer service is relative to the person or group you are providing service for. Senior citizens deserve a special mention here.

Patience is one of the most needed attributes when dealing with some customers who are older. Whether because of poor health, declining eyesight and/or hearing or many other reasons, these citizens may take longer to deal with than other customers. There are many products and services now which are available specifically for the elderly and infirm so be sure they understand you when you speak to them and take your time.

There is no reason to treat someone rudely because they can’t hear you or aren’t as quick as they used to be. Remember, those who may look old to someone who is 20, look awfully young to someone who is 75! Once again, it is all relative.

To wrap this up – If you want to differentiate your business from other businesses, your customer service really does have to be better than the rest, without exception. Remember what it feels like to be on the receiving end and never promise what you can’t deliver.

Chris Draper

 

courtesy of Meiji Stewart.
www.ABCPoems.com

Categories : Customer Service
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A View of Customer Service Through the Ages: Part II

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Wednesday, September 19th, 2012

Quality in a service or product is not what you put into it. It is what the client or customer gets out of it. ~ Peter Drucker

A person’s a person, no matter how small. ~ Dr. Seuss, Horton Hears a Who!

Picking up where we left off last week, we’ll continue today with how we view customer service while quite young and through our younger years. Also, are younger customers treated differently than those who are older?

Children don’t understand the concept of customer service but I think that, even more than adults, they know when they are being treated well.

In recent years, businesses and advertising have catered to the young more than ever. Products and services that never before existed have sprung up in many distinct niches. Parents of young children and teenagers alike have taken advantage of everything on offer. Has this changed the face of customer service?

Sit beside me and let me tell you a story…..

Like most small children, I didn’t really understand adults but was able to see right through any attempts to cajole me into something or, (as I thought), attempt to make me do something I didn’t want to do.

Quite determined and with a mind of my own, yet not wanting to hurt anyone’s feelings, I’d simply nod my head in agreement and go off and do what I wanted to do anyway!

Looking back, I still remember what has to be considered as great customer service and most likely a very embarrassing moment for my mother. She had taken me out for lunch and when we finished our meal,  I broke into my rendition of a song that was very popular at that time. If I told you what the song was, you would understand the embarrassment factor but for now, I won’t..it would really date me. Maybe in my last post 🙂

Great customer service: from a restaurant that thought it was perfectly ok for a three year old girl to sing a song after her meal and brought her an extra large dish of ice cream as a thank you. I may not have thought of this as customer service at the time but to my young eyes, this was a place to come back to!

And isn’t that what it’s all about? You want your customers to come back. You want them to pass on to others what fantastic service and products they received from you, that it was worth every penny and more. Even though I was much too young to understand the concept, you can bet I told my friend about it, who told their parents, who told…you see what I mean. The concept of what I received that day differed greatly from what the restaurant employees saw as their offer. I felt special!

Now, the great service I received at the restaurant took place in a time when young children were not catered to, thought of as little adults that should be listened to or taken very seriously at all. Because of this, it was quite an unusual occurrence. These days, restaurants host birthday parties and every other type of celebration imaginable for young children, though nothing as spur of the moment as what occurred that day when I was younger.

Younger people now take the products and services available to them for granted, not realizing there was a time when none of this was available for them. Advertising at that time was directly aimed at adults. Adults had the buying power, complete say so over where their money went and the influence to change both advertisers and businesses.

Next week, we’ll look a little more closely at how customer service is perceived by adults and the aging population. Maybe I’ll tell you another story.

Until then,

Chris Draper

image courtesy of Humboldt University of Berlin

 

Categories : Business Experts, Customer Service
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The 4 Pillars of Great Customer Service

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Tuesday, July 17th, 2012

Many companies speak of the great customer service that is offered by their employees and virtual assistants advertise services to take care of your customers for you. With all of the talk about customer service, many businesses are still missing the mark when it comes to treating their customers well.

What do your customers want when contacting your business? What are the most important things you can provide for them? What are their needs?

Take care of them. When you listen to what your customers are saying, it will tell you what kind of service they want.

Communication

One of the most often heard complaints is that the person on the other end of the phone isn’t really listening.  Customer service is give and take, a conversation between two people. Ask the customer questions that will draw them out and find the real reason they are calling. They should end the conversation happy with what has taken place and willing to give positive feedback about your company and employees. Good customer service is so rare that people generally pass it on when they come across it! This is good for your company as it helps your business grow and brings in more interest in your products and services.

Remember to use a good quality telephone system. Many smaller companies, particularly those that are involved in e-commerce, still use cellphones or VOIP for their company calls. Cutting costs where they can be cut is a good idea, but always invest in a good landline so your customers are not fighting static to get their requests heard.

Empathy

If you were the customer calling in – and we’ve all been there – how would you rank your employees? Would you find yourself satisfied after the call or frustrated that they either didn’t understand or just didn’t care? Make it personal. You want your customers to come back. At the same time, don’t make promises that you can’t keep. Be upfront and honest, tell them what you can do and then do it! This verifies your integrity.

Originality

Good customer service is what will distinguish you from your competitors. Make yourself stand out as special when it comes to customer service by being original – that means not using the standard customer service language to end your calls. e.g. Have I taken care of all of your concerns today? Communication is extremely important and manners count!

Specialness

Make your customers feel special by treating them that way. They should have your full attention at all times and know that they are important to you. If you are an entrepreneur or have a small business and don’t feel you can handle customer calls on your own, hire the outside support you need. This will free up your time to work on expanding your customer base and concentrating on your business growth.

There are virtual teams available that will provide you with the courteous customer service and support that you should be offering. In the long run…or maybe even in the short run!…they will save you money by keeping your customers happy and always coming back for more.

Chris Draper

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© 2012 DemGen All Rights Reserved.

image courtesy of kevin dooley


Categories : Customer Service, Small Business
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