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Archive for Customer Service

Business Etiquette – Does it Matter?

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Wednesday, March 2nd, 2016

bad etiquetteThough society has in general become more casual and we don’t tend to follow the strict manners and protocol of previous generations, etiquette is extremely important to your small business. Your customers notice it and talk about it with others. It can often make the difference between a good business and a great business.

Many small business owners make the mistake of not adhering to certain rules, which even in our technological era, are still expected. If they have employees, the employees are not trained to speak or deal with customers properly over the telephone and know even less about how to deal with clients in person.

When greeting customers, it is expected that you will shake hands and listen when you are introduced. Remembering your customer’s names and greeting them by name shows you care about them and their business. People tend to be flattered if you remember them, especially when they have only met you once. If they have called you and left a message, always reply as quickly as you can and the same goes for business email.

One of the most noticeable and unprofessional examples of bad manners, is to use the expressions “no problem” or “uh huh”. It’s “you’re welcome”, “please” and “thank you”. These are necessities and so is answering the phone with the name of the business. When you are running a business, service is expected as it is your job. Be careful of your language. Drop the slang and of course, leave the swearing elsewhere. Your customers are paying attention and expect you to act like a business professional.

Another example of unprofessional behaviour is to accept cellphone calls or texts while in conversation or meetings with others. Turn the phone off unless the call is so important that you can’t risk missing it, in which case it’s best dealt with before important meetings.

When dealing with international customers and those of different cultures, make sure you are aware of their customs. It is easy to insult a customer when their business behaviour is much different than that of the country you live in. Be aware and be considerate.

Be honest and don’t cheat. This involves all members of the business community, social media and your customers. People like to deal with businesses that are direct and honest in their dealings. Any dishonesty in your company will quickly be picked up on and you will lose customers.

Lastly, treat others as you would like to be treated. Customers want to deal with you as a person and not just a business entity. Building a rapport with them and learning about them while following proper business etiquette can mean a lot for your business. It does matter.

Chris Draper © Copyright 2016 All rights reserved.

Image courtesy of marketmyclients

Categories : Business Experts, Customer Service, Small Business
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When Your Business Becomes a Numbers Game

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Wednesday, October 28th, 2015

numbers gameNumbers game: the use or manipulation of statistics or figures, especially in support of an argument.

Whether it is financing, sales or clients, your business is based on numbers. Some are more important than others. But when you start to spend most of your time juggling those numbers, you’re in trouble.

A small business that grows exponentially, in other words in proportion, is the best way to keep your business on track without having to worry too much about any of the numbers. Those of us who have been in business for some time, made sure that once our financing was in place, we started with a small number of clients. We made sure to satisfy those client’s needs and wishes in order to bring in the sales we needed. From there we slowly grew our business.

But what happens when you don’t handle your business in an organized way and your numbers begin to skew too much one way or the other?

This is when you look at your business and ask yourself if you are still concentrating on your customers or if you have started to think too much about making money. Focusing on your customers always leads to the best results in your business, which means success financially. Running your business as a numbers game translates to a business without values or ethics.

A good example of a business running more for profit than to satisfy their customers, is currently JCPenny. At the moment, under the reform of their current CEO Ron Johnson, JCPenny no longer offers discounts, among other detrimental changes. Because of this, their stock has dropped over 40% and sales have dropped almost as much. The numbers game is not working for them.

At the other end of the scale is the Ritz-Carlton, where customers mean everything. They plan ahead for everything, including long wait times, where a waiter will show up with an entree, appetizer or drink to keep you satisfied while you wait to order. While this is just one example of the Ritz’s exemplary customer service, this is also how a customer focused business works. Make your customers happy and you won’t have to worry about the financial end of things.

Remind yourself, if you see your business losing its balance, that it’s your customers who count. Regain your focus on them and you will start to see your business moving in the right direction again.

© Chris Draper, DemGen Inc. 2015

image courtesy of juleskalpauli

Categories : Customer Service, Marketing, Sales, Small Business
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We Live in Apologetic Times

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Wednesday, July 15th, 2015

career  For those who feel politically incorrect beliefs are taking a downturn, think again. Small business owners (and large) increasingly apologize to their customers for what they think is a failure to meet expectations.

Those expectations are extremely high and before you automatically take your customer’s word for it, delve a little deeper into the issue. As a business leader in your community, are you accepting responsibility for businesses in general? Some members of the public seem to think so.

Acknowledging a mistake means that you believe that the customer was wronged in some way. If redeveloping trust is the issue, then there may be some basis for an apology but if a policy in your business is the problem, an explanation to your customer might be a better idea.

Many of the apologies seen presently are accomplished through public forums and are not necessarily done in faith. Comments made on social media to your small business page may make you feel that you are being forced to agree with something that is against your ethics. If it truly is a mistake, then committing to fixing it and taking steps to ensure it doesn’t happen again are important.

But what if a customer is asking for something that is outside of your area of expertise, your business scope or just comes across as ridiculous? Businesses are beginning to use apologies as a means of competition. They feel that the more they attempt to appear as though they are helping customers, the better it will be for their business.

Only you know when you’ve made an error and should attempt to correct it. Some situations demand an apology. They are expected and should be immediate. A graceful apology is something that all business owners should be able to handle easily. Admit to your mistake, fix it and move on. Offering a solution as quickly as possible is the best way to retain your customers in this case.

However, the onslaught of continuing apologies for the smallest thing has begun to get out of hand. Never apologize too much or too often. Don’t apologize for the wrong reasons. I also, personally, do not believe in public apologies. If a problem arises and your business is questioned in social media, take the matter aside with the person or company privately. Don’t apologize for someone else. It’s not your place to take the responsibility for the errors of others, be they staff, family or friends.

A good apology always makes the person apologizing feel better as well as the wronged party. Don’t take it too far or ignore the matter. Try not to become involved with every issue that is making the rounds currently. Your customers and your business are your concern. Leave the public issues for everyone else.

© Chris Draper, DemGen Inc. 2015

Categories : Customer Service, Marketing, Small Business
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Is Your Business Likeable?

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Tuesday, April 7th, 2015

Today’s consumers are demanding. They have the power to make or break your business over the smallest of details. You will likely only have one chance to get it right or else risk having your business fail.

Small business owners are constantly asking if they are making mistakes in their marketing or coming across as naive in the business world. Maybe it’s that or maybe it’s their products that aren’t popular. Maybe the lack of popularity can be blamed on the business owners themselves.

With the influence of social media, shoppers are able to access huge amounts of information on what is available to them, and you, as a small business owner, should be keeping track of the trends and using this to your advantage. It doesn’t matter what type of business you are running, you should still be able to access whatever “chatter” is available regarding your business. Your customers and possible customers can discuss between themselves what you, as a business owner, provide and how your behaviour aids in their decision to buy from you or go elsewhere.

There are several components to a likeable business and most revolve around your attitude.

Do you come across as sincere or is there a side to your personality that, though not obvious to you, is still a turn off to your customers? Nothing makes someone run away faster than a sleazy salesperson pitch. It makes buyers doubt your honesty and your product.

Do you actually listen to your customers? If your product or service isn’t exactly what they’re looking for, are you able to tweak it in order to make it more attractive to them? If not, do you have the confidence to suggest a competitor who you know can fill their request? This type of adaptability and helpfulness is very attractive to those who are looking for a business which they can purchase from long term.

Finally, do you keep it simple? If a product description or its specifications are too in depth or too difficult to understand and there is no one available to help the customer, they are likely to go elsewhere.

Today’s shoppers are looking for functional products and services, which are easy to understand and brought to them by a business owner who comes across as being just like them. They have appreciation for the business owner who can keep up with the increasing demands of the modern consumer because this shows that they are interested in their customers.

© Chris Draper, DemGen Inc. 2015

Categories : Customer Service, Small Business
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Do You Read Your Customers?

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Tuesday, March 10th, 2015

mindreader  As a business owner, the ability to anticipate the present and future needs and desires of your customers, is one that will ensure your business will grow over time.

Each business owner has their own strategy to help create loyalty in their customers and this strategy is built upon knowing in advance what their customers want from them. They do this by getting to know them in depth, which helps them to anticipate future needs and deliver what is expected of them.

Building strong relationships is a skill that you can utilize in all walks of your life but one which is especially important in your business dealings. Figuring out what motivates your customers to buy and the type of business they like to deal with, can be a little more difficult. Each customer is different and though they may be looking for the same type of product or service, it’s the details that will count when it comes to an actual purchase.

Customers like to be well informed and will compare the feature of your offers to others which are available. Make sure that you showcase what is special about your products and pay attention to what your competitors offer and at what price. Stress quality and act as your own specifications specialist, listing everything that makes your product stand out above the others. Potential customers tends to be those that will need the most help and the more you get to know them, the higher the chance is that they will also turn into long term customers.

The easier it is for your customer to buy, the more customers you will attract. Case in point is a website where they have to jump through hoops to purchase. Your customer will quickly give up and go elsewhere. Another important point: make contacting you a simple process. Phone numbers, email addresses, social media contact; anything that you can give them, will help customers to trust you more. Lack of contact information is always questionable.

Remember that you are a buyer too. What do you look for when purchasing? Put yourself in their place. Take a good look at what you are offering and ask yourself if you would buy from your company. If the answer isn’t a resounding yes, what is missing? Look at the companies you prefer to buy from. What do they offer that keep you going back to them? Do you use your own products or services? If you do, looking at them from a customer’s viewpoint, what would you like to see improved or changed?

A business owner who is accommodating and understanding, who listens to their customers, is one who, to other business owners, appears to read the minds of their customers. A business owner who actually comes right out and tells their customers how important they are, is one who actually does read their minds.

© Chris Draper, DemGen Inc. 2015

Categories : Customer Service, Small Business
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The Loss of Soft Skills

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Tuesday, March 3rd, 2015

soft skills  Not many will argue with the statement that our economy is primarily knowledge based. Nor will they argue with the fact that technology is a huge help when it comes to marketing, networking and sales.

It adds to our ability to communicate and collaborate with fellow employees worldwide and has enhanced our introduction to foreign countries and other ways of life that up until this time, we were unfamiliar with.

However, amid all of these added benefits are a great number of losses, skills that, even in today’s way of life, are extremely important both for social and business reasons. These are our soft skills: our people skills or emotional intelligence. While experience, expertise and knowledge are always needed in any position, a lack of soft skills can be the deciding factor in whether or not you succeed.
How often do you notice the following in employees while shopping or speaking on the phone? They are constantly “overwhelmed”, lack manners, they are impatient and awkward while carrying on a conversation. Many have the inability to communicate face to face and avoid eye contact. They prefer to communicate through text or social media.

One of the most valuable skills we can have is the ability to relate to others in a positive manner. The more we confine our communications to text or the internet, the more we lose the ability to “read” other people, to have an actual one on one conversation with them and because of this, we also lose the ability to help our customers to the extent that we should be helping them.

The lack of patience and confidence, the obvious frustration and lack of self esteem that is occurring more often; the unreliable employees who can’t be depended on and their unmotivated behaviour, can quite often be traced back to the overuse of technology and the underuse of their actual human skills, those where they communicate with others face to face or through speech and exchange ideas. This used to be called a conversation.

Integrity used to be based upon reliability of one’s word, their professionalism, positive attitude and work ethic. While these haven’t disappeared, they are much more difficult to see when we let our social skills lag. The ability to adapt, the willingness to teach and mentor; these are all basic human skills that have been in existence for thousands of years. Allowing technology to do our communicating for us is a step backward, not forward.

Success in all businesses, whether small or large, will depend on your ability to listen and empathize, to be enthusiastic and confident. Try to be aware of what is happening outside of your own small business by sharing ideas and your thoughts through actual conversation. Don’t let your soft skills wither and disappear. The quality of your life will improve through using them.

© Chris Draper, DemGen Inc. 2015

image courtesy of educationalservice

Categories : Customer Service, Small Business
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Don’t Force Your Customers to Take the Stairs

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Tuesday, August 26th, 2014

images Yes, I know that taking the stairs is good exercise. It’s wise to avoid the elevator and keep yourself in good shape but there are times when it’s much smarter to just go in the fastest, most efficient elevator and go right to the top.

Many of us, as small business owners, aren’t even aware that we make our customers take the stairs. Though, like the stairs, we may always be available for them, our concepts are outdated, we are slow in getting to where we need to be and we take the long way around, while still putting most of the work on our clients.

Many times when you call a business and expect good service, you end up running around, contacting this person or that person in order to get what you originally requested. Customer service agents are lazy and unmotivated and the owners are out of touch with what their customers want and need, or they don’t care. It’s frustrating trying to get in touch with who you to wish to speak with and also to purchase the exact service or product you need within a reasonable time frame. Increasingly, businesses are charging more but giving you less in return.

Don’t your customers deserve better? Don’t they deserve a business owner who is interested in their welfare, mindful of quality and quick to respond? Don’t you, as a business owner, want to have pride in the service you provide? Competition is tough now and amid all of the businesses that provide mediocre service, there are only several that stand out as being the best. These are the businesses where you know you will reach someone who will pay attention to what you want and need. They go out of their way to be efficient and take care of your needs as quickly as possible. If they can’t, they will find someone who will.

When running a small business, there will always be those who have been around longer and are better known. You will have to push to make your way to the top and the best method to do that is by offering your customers the best of what you have and not relegating them to working their own way up the stairs.

© Chris Draper, DemGen Inc. 2014

image courtesy of mywalkingpictures

Categories : Customer Service, Entrepreneurial Lifestyle, Small Business
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Build Superior Customer Service, Not Stale Customer Service

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Thursday, October 10th, 2013

demgen customer serviceExemplary customer service is by far one of the hardest tactics to master within the service world, meaning it is also one of the most important. Where would you be without satisfied customers? While some companies believe customer will continue to come if they have the best product, most understand that superior and consistent customer service is the key to longstanding relationships.

Facilitating superior customer service may be difficult, so here are some ways to begin building the best relationships possible with your customers:

1.     Encourage kindness and courtesy from employees

Set a standard of excellence for employees to follow that includes showing kindness and courtesy to all customers. A simple act of kindness can go a long way in making a customer feel acknowledged and satisfied, and by encouraging employees to resolve customer frustration themselves through kindness, the appreciation for your business will increase.

2.     Express and connect through empathy

Frustrated customers appear quickly when they feel like the company representative they’re speaking to doesn’t have empathy for their problem. This is especially true for small businesses, since customers want to believe their business means a lot to you and your company. Always acknowledge the distress a customer is feeling, and show a sense of understanding for any disappointment they have.

3.     Ask questions

The customer has clearly come to your service or for your product for a reason. Find out what they want specifically, and why. Asking questions creates a dialogue between you and your customer that shows them you are interested in helping them solve their problem. It also presents new opportunities to provide them with ulterior options, or inform them about something that might interest them.

4.     Avoid these words: “I don’t know” and “That’s not my job”

These might just be the words that customers despise the most. They understand that you’re human and do not expect you to know the answer to every question, but instead of deflecting, use the opportunity to learn about what the customer is looking for and direct them to where they can receive the right information. If it’s a request that you don’t deal with directly, let the customer know that you’ll pass the information on to the appropriate people!

Whether you work in the customer service industry or not, you will almost always have to face interactions with people. Always remember that customers are people too, and they appreciate being treated like one.

 

© Zoe Begopoulos, DemGen Inc. 2013

Categories : Customer Service, Small Business, Virtual Teams
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RBC and the Difference Between Offshoring and Outsourcing

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Thursday, April 18th, 2013

Recently, the Royal Bank of Canada (RBC) made a decision to terminate the jobs of approximately 50 IT support system employees. This has shed an unfavorable light on the world of virtual work, outsourcing and off shoring. The decision included a discussion on how RBC would begin having their current IT employees train overseas replacements for their jobs before either losing their positions or being transferred to a different part of the company. The replacement employees were provided through a California based outsourcing company named iGate that has connections and employees in India.

Customers of RBC and Canadian citizens responded to the knowledge with outrage, stating they would boycott the company if the allegations turned out to be true. The decision by RBC to begin outsourcing a particular sector of their business proves to be an interesting one, based on the requirements of the Canadian government to employ Canadians and to utilize the resources provided within the country first.

The question seems to be if RBC made the wrong decision, and whether or not they will be able to correct it. The future of virtual work is difficult to ignore, and outsourcing is slowly gaining popularity among small businesses and major corporations.

The important thing here is to distinguish the difference between outsourcing and off shoring. Outsourcing small sections of companies to businesses that deal particularly in that sector can be extremely beneficial. Outsourcing companies tend to have employees with specific skill sets, resulting in quality work by employees that are trained specifically for certain tasks. Off shoring work means to delegate some of the business’s tasks to a company overseas, or to a foreign country. In some situations, like that of RBC, the employees will need to be trained to properly complete the tasks delegated to them before they can begin.

The difference between outsourcing and off shoring is pivotal to understand, because companies that provide outsourcing options exist in North America, including those that employ Canadian citizens and continuously contribute to the Canadian economy. The term outsourcing should not become synonymous with off shoring. If a company is looking to outsource specific work, deciding to off shore their work does not need to be the first option. Outsourcing companies can produce quality work by employees trained in many different areas, which helps build strong networking connections between outsourcing companies and the economy.

Overall, there is no definitive right or wrong answer when it comes to a company’s decision to outsource or off shore. Both provide pros and cons that need to be assessed before the decision can be made, but it is important to remember that certain resources can be found within the country instead of solely outside of it.

 

© Zoe Begopoulos, DemGen Inc 2013

Categories : Customer Service, Virtual Teams
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Learn from Great Customer Service

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Thursday, March 7th, 2013

Roger Pierce image November 2012

Whenever I am shopping, staying in a hotel, eating in a restaurant or speaking with a vendor, I try to pay really close attention to the quality of the service I’m receiving.

As an entrepreneur, it’s a chance for me to learn how companies both large and small can improve customer service. Some experiences wow me, while others disappoint.

Often, it’s the little thoughts and niceties that catch my attention.

Like the clothing store cashier who took an extra minute to reassure me that I could return the item I just purchased. Or, the telephone company representative who voluntarily reviewed my phone bill and saved me $22 a month. Yesterday, a nice dental assistant wrote down my calendar availability and promised to call when a suitable last-minute appointment opened up.

Not every experience can be positive. Earlier this week, an assistant at a hardware store directed me to another hardware store because “they definitely have that part.” Sceptical, I called that other store to discover they did not have that part – saving me a half hour drive across town.

I’ll never shop at that first hardware store again.

It’s been said that customers vote with their wallets and their feet. It’s a wonderful expression because it helps business owners to remember the consequences of improper or inadequate customer attention.

Roger Pierce

 

This week’s guest blogger is Roger Pierce, one of Canada’s top small business experts. He takes what’s he’s learned from starting and running 12 small businesses and shares it with thousands of entrepreneurs worldwide.

His company, Pierce Content Marketing, creates advice-rich how-to articles, guides and videos to help large corporations to engage entrepreneurs.

Roger writes about small business issues for a number of leading Canadian publications. He’s also co-author of the book, Thriving Solo: How to Grow a Successful Business.

He may be reached at Newcomerstartup.com.

 

© DemGen Inc. 2013

Categories : Customer Service, Entrepreneurial Lifestyle, Small Business
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